4 to 5 yrs
Full Time
Work from office
Vadodara
Role Overview
We are looking for a highly organized and dependable Executive Assistant to support the Founder and CEO across Compass Consult, ConstructMind AI and COGTEK.
The role is focused on managing the CEO’s time, priorities, meetings, communication and follow-ups. It is not a routine administrative, finance, HR or client coordination position.
Key Responsibilities
Manage and prioritize the CEO’s calendar, meetings and appointments.
Coordinate meetings across India, Australia and North America.
Prepare meeting notes, briefing documents and presentations.
Draft emails and internal communications on behalf of the CEO.
Track important decisions, commitments and action items.
Follow up with senior managers to ensure agreed tasks are completed.
Collect and summarize updates from different business teams.
Support strategic projects, partnerships, events and business travel.
Organize important documents and confidential information.
Help protect the CEO’s time by filtering low-priority requests.
Required Skills & Experience
Minimum 4–5 years of experience as an Executive Assistant, Personal Assistant or Founder’s Office Executive.
Previous experience supporting a CEO, Founder or Managing Director.
Strong written and spoken English.
Excellent organization, communication and follow-up skills.
Confidence dealing with senior managers and external stakeholders.
Ability to manage multiple priorities with limited supervision.
High level of discretion, maturity and attention to detail.
Comfortable working across international time zones when required.
Experience in technology, software, consulting or professional services will be preferred.
What Success Looks Like
The CEO is better organised and focused on high-value priorities.
Important actions and decisions are followed through.
Meetings are properly prepared and documented.
Senior managers receive timely follow-ups.
Less administrative and coordination work reaches the CEO.
Why Join Us
Work on global construction projects
Exposure to advanced project controls practices
Opportunity to contribute to business growth and capability building
Details
Location: Ozone Building, 706, Vikram Sarabhai Road, besides K10 Grand, Vadodara, Gujarat
Hours: 9:00 AM – 6:00 PM IST
Type: Full-Time
About ConstructMind
ConstructMind brings AI-powered project intelligence to construction teams, helping them turn project information into clearer schedules, stronger validation and more confident decisions.
If this sounds like a fit, we’d love to hear from you. Please share your CV at HR.team@compassconsult.co or complete the application form to apply for this role.
