Effective Date: 14 August 2026
Last Updated: 14 August 2026

ConstructMind AI ("ConstructMind", "we", "us" or "our") is operated by ConstructMind Technologies Inc.

Our address is:

3000 El Camino Real, Suite 200
Palo Alto, California 94306
United States

This Privacy Policy explains how we collect, use, disclose, store and protect information when you visit our website, use ConstructMind AI, request a demonstration, participate in a trial, communicate with us, or otherwise interact with our services.

We aim to handle personal information responsibly, transparently and in accordance with applicable privacy laws.

1. Information We Collect

The information we collect depends on how you interact with ConstructMind.

1.1 Information You Provide to Us

When you contact us, request a demonstration, subscribe to communications, use our services or otherwise interact with us, we may collect information such as:

• Full name
• Work email address
• Business telephone number
• Job title
• Company name
• Company size
• Industry
• Country or general location
• Information included in enquiries or communications with us
• Information you provide when requesting a demonstration or trial
• Information you provide when communicating with our sales or support teams

We generally do not intentionally collect personal email addresses where a business email address is available.

1.2 Information Collected Automatically

When you visit our website, we may automatically collect certain technical and usage information, including:

• IP address
• Browser type and version
• Device information
• Operating system
• Pages visited
• Time spent on pages
• Referring website or source
• Other technical information reasonably necessary to operate, secure and understand use of our website

Some of this information may be collected through cookies, analytics technologies and similar technologies.

1.3 Information Collected Through the ConstructMind Platform

When you use ConstructMind AI, you may provide or upload project-related information, including:

• Project documents
• Project schedules
• CPM schedules
• PDF files
• Excel or CSV files
• Word documents
• Contracts
• Scope documents
• Drawings
• Project specifications
• Cost information
• Resource information
• Other project information submitted through the platform

Project documents may contain information relating to individuals. Customers are responsible for ensuring that they have the appropriate rights and permissions to provide such information to ConstructMind.

2. How We Use Information

We use information we collect for purposes including:

• Providing, operating and maintaining ConstructMind AI
• Processing and analysing information submitted through the platform
• Generating schedules, recommendations, reports and other outputs
• Identifying project risks and project-related information
• Responding to enquiries and requests
• Providing demonstrations and trials
• Managing customer and user relationships
• Providing customer and technical support
• Communicating with customers and prospective customers
• Sending product updates, announcements and marketing communications where permitted
• Understanding website and service usage
• Improving the security, reliability and performance of our website and services
• Detecting, preventing and addressing fraud, misuse, security incidents and other potentially harmful activity
• Complying with applicable legal and regulatory obligations
• Exercising or defending legal rights

We will only use personal information for purposes that are reasonably related to our business activities and, where required by applicable law, for purposes for which you have provided consent or otherwise authorised us to use the information.

3. Your Project Data and ConstructMind AI

We understand that project information submitted to an AI-powered construction planning platform can be commercially sensitive.

3.1 Ownership of Your Project Data

Subject to applicable agreements between you and ConstructMind, you retain ownership of project data and other information that you submit to ConstructMind.

ConstructMind does not claim ownership of your project data merely because you submit it to or process it through the platform.

3.2 AI-Generated Outputs

Where ConstructMind generates schedules, recommendations, reports or other outputs using information you provide, you retain ownership of those outputs, subject to applicable agreements and applicable law.

3.3 Use of Customer Data for AI Training

ConstructMind does not use customer data to train its AI models.

ConstructMind also does not use customer data to improve its AI models or product.

We may, however, process customer data as necessary to provide the ConstructMind services requested by you or your organisation.

3.4 How ConstructMind Processes Project Information

ConstructMind may process information submitted to the platform to:

• Analyse project information
• Extract relevant information from project documents
• Generate schedules
• Generate recommendations
• Generate reports
• Identify project risks
• Produce other outputs requested through the platform

We do not claim ownership of customer project data as a result of this processing.

4. How We Collect Information

We may collect information:

• Directly from you
• From your organisation or authorised users
• When you complete forms on our website
• When you request a demonstration or trial
• When you communicate with us
• When you use ConstructMind AI
• Automatically through your use of our website and services
• Through third-party platforms and services used to support our business activities

Where practical and appropriate, we aim to collect personal information directly from the individual to whom it relates.

5. Cookies and Analytics

Our website uses cookies and similar technologies.

Cookies may be used for purposes including:

• Essential website functionality
• Website performance
• Analytics
• Understanding how visitors use our website
• Measuring the effectiveness of our communications and marketing activities

We currently use services including Google Analytics, HubSpot and LinkedIn in connection with our website, marketing and business activities.

These services may collect or process information about your interactions with our website or communications, subject to their respective privacy policies and applicable law.

You can configure your browser to refuse or restrict cookies. Some website functionality may be affected if certain cookies are disabled.

6. Marketing Communications

We may use your business contact information to send you:

• Product updates
• Newsletters
• Product announcements
• Offers and promotions
• Information about ConstructMind
• Sales or service-related communications
• Other business communications relevant to your relationship with us

Where required by applicable law, we will provide appropriate consent mechanisms.

You can unsubscribe from marketing communications at any time by using the unsubscribe mechanism included in our communications or by contacting us at info@constructmind.ai.

Please note that you may continue to receive transactional, service or other essential communications where permitted by law.

7. How We Share Information

We do not sell your personal information.

We may disclose or provide access to personal information where reasonably necessary to operate our business and provide our services.

This may include sharing information with:

• Service providers supporting our website and technology infrastructure
• CRM and marketing service providers
• Analytics providers
• Professional advisers
• Legal, regulatory or government authorities where required or permitted by law
• Other parties where you have authorised us to do so
• A successor or potential successor in connection with a merger, acquisition, restructuring, financing, sale of assets or similar corporate transaction

Our current business and marketing technology includes HubSpot, Google Analytics and LinkedIn.

8. International Data Transfers

ConstructMind operates internationally and may provide services to customers and users in countries including Australia, the United States and the United Kingdom.

Personal information may therefore be stored, accessed or processed in countries other than the country in which you are located.

Where personal information is transferred internationally, we take reasonable steps to handle that information in accordance with applicable privacy laws and to apply appropriate safeguards where required.

The locations in which information may be processed can change as our technology infrastructure and service providers change. We will update this Privacy Policy where material changes to our information handling practices require an update.

9. Data Security

We take reasonable technical and organisational measures designed to protect personal information against unauthorised access, use, disclosure, alteration, loss or destruction.

Our security measures include, as applicable:

• Encryption in transit
• Encryption at rest
• Access controls
• Role-based permissions
• Multi-factor authentication
• Security controls appropriate to the nature of the information we handle

ConstructMind maintains security certifications and controls including SOC 2 and ISO 27001, subject to the applicable certification scope.

No method of transmission or electronic storage is completely secure. Accordingly, while we take reasonable measures to protect information, we cannot guarantee absolute security.

10. Data Retention and Deletion

We retain personal information and customer information for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:

• Provide and maintain our services
• Maintain business and customer relationships
• Meet contractual obligations
• Resolve disputes
• Enforce agreements
• Meet legal, regulatory and security requirements

The specific retention period may vary depending on the type of information, the nature of the relationship and applicable legal or contractual requirements.

When information is no longer reasonably required, we may delete, anonymise or securely dispose of it, subject to applicable legal, regulatory, security or contractual requirements.

Customers may request deletion of information by contacting us at info@constructmind.ai.

11. Accessing and Correcting Your Information

Depending on applicable law, you may have rights to:

• Request access to personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of personal information
• Request information about how we collect, use or disclose personal information
• Object to or restrict certain processing
• Withdraw consent where processing is based on consent
• Opt out of certain marketing communications
• Exercise other rights available under applicable privacy laws

To make a request, contact us at:

info@constructmind.ai

We may need to verify your identity before responding to certain requests.

We will respond to valid requests within the timeframe required by applicable law.

12. Australian Privacy Rights

If Australian privacy law applies to our handling of your personal information, you may have rights under the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

These rights may include rights to access and correct personal information and to make a complaint about our handling of personal information.

You can contact us first using:

Email: info@constructmind.ai

We will investigate and respond to privacy complaints in accordance with our obligations under applicable law.

If you are not satisfied with our response, or where otherwise appropriate, you may be able to contact the Office of the Australian Information Commissioner (OAIC).

13. United States and California Privacy Rights

Depending on where you live and whether applicable legal thresholds and other requirements are met, you may have additional privacy rights under applicable US state privacy laws.

These rights may include, as applicable:

• The right to know or access personal information
• The right to request correction of inaccurate personal information
• The right to request deletion of personal information
• The right to obtain information about our collection and use of personal information
• The right to opt out of certain types of processing where applicable
• The right to non-discrimination for exercising applicable privacy rights

We do not sell personal information.

If you wish to exercise a privacy right, contact:

info@constructmind.ai

We may need to verify your identity before processing a request.

Where a particular US privacy law provides additional requirements or rights, those requirements will apply to the extent applicable to our activities and your circumstances.

14. Sensitive Personal Information

ConstructMind is designed primarily for business and professional use.

We do not intentionally seek to collect sensitive personal information through our website or platform unless it is reasonably necessary for the services we provide or you provide it to us in connection with project information.

Customers should avoid uploading sensitive personal information that is not necessary for the use of ConstructMind AI.

If project documents contain personal information, customers are responsible for ensuring they have an appropriate lawful basis and the necessary permissions to provide that information to us.

15. Children's Privacy

ConstructMind AI is intended for business and professional users and is not directed toward children under the age of 18.

We do not knowingly collect personal information directly from children.

16. Third-Party Websites and Services

Our website may contain links to third-party websites, platforms or services.

We are not responsible for the privacy practices, content or security of third-party websites.

We encourage you to review the privacy policies of third-party services before providing them with personal information.

17. Privacy Complaints

If you have a concern about how ConstructMind has collected, used, disclosed or otherwise handled your personal information, please contact us.

Privacy contact:
ConstructMind Technologies Inc.
Email: info@constructmind.ai

Please provide sufficient information for us to understand and investigate your concern.

We will review and respond to privacy complaints in accordance with applicable law.

Where applicable, you may also have the right to lodge a complaint with the relevant privacy regulator in your jurisdiction.

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to:

• Our services
• Our technology
• Our information-handling practices
• Applicable laws or regulatory requirements
• Our business operations

When we make material changes, we will update the Effective Date and Last Updated date at the beginning of this Privacy Policy and may provide additional notice where required.

We encourage you to review this Privacy Policy periodically.

19. Contact Us

If you have questions about this Privacy Policy, your personal information, or our privacy practices, please contact us:

ConstructMind Technologies Inc.
3000 El Camino Real, Suite 200
Palo Alto, California 94306
United States

Last Updated: 14 August 2026